Top time-saving tips for School IT Managers

Amy Underdown - 17 August, 2023

Category : Blog

Top time-saving tips for School IT Managers

With the pressures on schools and trusts across the country, it goes without saying how important it is that School IT Managers are able to save time and drive efficiency across their organisation. Based on our years of experience and conversations with IT Managers at EduLife, we’ve put together some top tips on efficient school

School IT Manager

With the pressures on schools and trusts across the country, it goes without saying how important it is that School IT Managers are able to save time and drive efficiency across their organisation. Based on our years of experience and conversations with IT Managers at EduLife, we’ve put together some top tips on efficient school IT administration and how you can save time in your role. 

Importance of efficient school IT administration

There are many reasons why efficient school IT administration is the backbone of a well-functioning school or multi-academy trust:

Smooth operations: Efficient school IT administration keeps everything running smoothly, from network connectivity to software applications. It means fewer interruptions and more focus on teaching and learning.

Enhanced productivity: Being able to rely on smooth-running systems, means that students can access resources seamlessly and teachers can focus solely on their role in the classroom, thus boosting productivity for everyone involved.

Optimal resource allocation: Efficient IT administration makes sure that resources are used effectively, preventing wasteful spending and allowing for strategic investments in technology infrastructure.

Seamless communication and collaboration: With efficient IT administration, communication channels work seamlessly. Teachers, administrators, students, and parents can connect, collaborate, and share information effortlessly, creating a supportive learning environment.

Data Security and privacy: Efficient IT administration prioritises data security and privacy by implementing robust security measures, updating systems and educating users to protect sensitive information. This means that trust is maintained and compliance with privacy regulations is upheld.

Challenges faced by School IT Administrators

Despite the great importance put on the output of IT Administrators, we know it’s not always plain sailing:

Spinning many plates: From managing networks and systems to troubleshooting tech issues, there’s always a lot to manage in schools. 

Keeping up with technological Advancements: Technology moves at lightning speed, and as IT Managers, it can be tough to keep up! New devices, software updates, and emerging trends require continuous learning.

Limited resources and budget: As is often the case in schools, budgets can be tight, meaning teams have to be creative with their investments to make sure they’re as effective as possible. 

Balancing security and accessibility: Striking the right balance between security and accessibility is a challenge IT managers know all too well. You want to protect sensitive data and keep networks secure, but you also need to give seamless access to educational resources for students and staff. 

User support and training: With varying degrees of technological ability in schools, it can be a challenge to address differing tech skill levels and ensure everyone feels supported.

Time-saving  tips for School IT Managers

With all that in mind, here are some strategies and technology-driven solutions to help you overcome those challenges and boost productivity at your school.

Automated provisioning: Invest in tools that integrate various administrative functions like student records, scheduling, communication and classroom set-up. Tools like EduLife’s data synchronisation feature simplify processes and eliminate the need for manual data entry across multiple systems.

Master digital communication: Use instant messaging, collaboration platforms, and email automation to streamline communication among staff, parents, and students. These tools make information sharing quick, reduce delays, and enhance collaboration.

Go cloud-based: Storing your documents and information in the cloudgives you easy access, real-time collaboration, and seamless file sharing – plus, it’s a step closer to going paperless! 

Give Users the Power: Empower your users with self-service password reset solutions like LastPass or Azure Password Reset. They can reset their passwords independently, freeing you up for more exciting IT projects. 

Let the machines do the heavy lifting: Find those repetitive tasks that zap all your time and automate them. Whether it’s updating software, backing up systems, or managing user accounts, use nifty tools such as EduLife to save yourself some serious time when trying to simplify school management.

Make best use of your MIS: Use data analytics and reporting in Arbor to generate insightful reports and analyse trends in student performance, attendance, or resource allocation. These tools provide quick access to data-driven insights, making decision-making easier and reducing the effort spent on manual data collection.

Keep it organised with a ticketing system: Say goodbye to chaos! Get yourself a cool ticketing system like Zendesk to manage all those support requests. It’ll help you stay on top of things, prioritise tasks, and get stuff done faster. Plus, no more lost sticky notes!

Say goodbye to the mystery of missing equipment: Asset management solutions like Fleet Management are your superhero helpers. They’ll keep track of your Chromebooks. You can easily know what’s where, schedule maintenance tasks, and stay on top of warranties. It’s like having a trusty sidekick that keeps things organised and saves you from endless searching.

Embrace your inner tech wizard: Take advantage of remote management tools like TeamViewer. They’ll give you the power to access and fix devices from afar. No need to teleport to every corner of the school or multi-academy trust for routine tasks or minor issues.

The round-up

Efficient school administration is the key to optimising resources, boosting productivity, and creating a fantastic learning environment. As an IT manager, you have the power to implement time-saving strategies that empower your team and educators. By embracing technology solutions you can make your school or multi-academy trust more productive and efficient for everyone involved. 

About EduLife

Edulife is a dynamic synchronisation engine that automates and maintains user management across Google Workspace for Education, Microsoft Active Directory and Apple School Manager by harmonising and provisioning data from your school MIS.

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