Management Information System (MIS) for schools
Category : Blog
Over the last few months, schools have had to adapt to constant change, and keep their schools running without really knowing what the weeks ahead would hold. Although we still don’t have all the details, the latest Government plans suggest schools should prepare to partially reopen from 1st June, starting with Reception, Year 1, Year
Over the last few months, schools have had to adapt to constant change, and keep their schools running without really knowing what the weeks ahead would hold. Although we still don’t have all the details, the latest Government plans suggest schools should prepare to partially reopen from 1st June, starting with Reception, Year 1, Year 6, Year 10 and Year 12. A key question on everyone’s minds right now is how to design a school timetable that will adhere to social distancing and keep students and staff safe.
To help, our partners at TimeTabler have put together some practical advice on adapting your timetable for social distancing. Maggie, our Key Account Manager and former Timetable Manager at a secondary school, has summarised their advice below:
You’re also invited to join us in a webinar on Thursday at 3pm where we’ll be discussing timetabling in detail with our partners TimeTabler and The Onto Group. Click here to register!
If you just can’t get enough timetabling tips, you can read the full article on TimeTabler’s website. Otherwise, this blog should give you some food for thought.
1. Set different start and end times
Think about staggering your school start and end times to reduce contact in the school playground before and after school. This may seem straightforward, but bear in mind any implications for the local bus services, who may not be able to change their timetable. Instead of staggering by year group, you could even stagger by transport method, so that pupils who travel by bus arrive a little earlier or later than those whose parents drop them off in the car.
2. Set different break and lunch times
Spacing kids out at lunch might sound like a simple solution, but without careful planning it could mean that some staff end up going without a break. For example, if Mrs Jones teaches a Year 7 class before break and Year 10 class after break, but Year 7 now has a later break time than Year 10, Mrs Jones may have to go straight from one class to the next. (Note, if you’re using TimeTabler, you can use the ‘split-site’ feature to avoid this).
3. Limit group sizes by creating two school populations
As and when all year groups return to school, if social distancing is still a requirement, one option is to set a maximum group size (e.g. 15) so students can be spaced out in the classroom. However, in most schools, this would mean only 50% or less of the school population could be in school at a time, and therefore students would only receive 50% of their ‘normal’ teaching. In this case, schools could try splitting into two student populations and manage teacher coverage using a rota system.
Currently, the DfE is not expecting schools to introduce staggered returns or a rota systems, but without the ability to be flexible, many schools are concerned it will be impossible for them to follow social distancing guidelines.
If splitting your school into two populations is something you want to consider, we’ve put together some more detailed advice on this below.
There are two routes you might consider when splitting your student body:
Route 1: Split each teaching group within each Year in two
At Key Stages 1-3, it should be fairly easy to split each class in two as students are generally all taking the same subjects. However, you might want to consider how you split the teaching groups, for example to maintain friendship groups, or to separate antisocial or disruptive pairs. Equally, you might actually decide to break up friendship groups to cut down on social interaction before and after class.
However, at Key Stages 4 and 5, it’s likely to be more difficult to create two populations of equal size by dividing teaching groups. With students attending lots of different combinations of subjects, each with different class sizes, it would be near impossible to coordinate options to have only one population at school at one time (see ‘Staggering populations’ section below).
Route 2: Group Years to make populations
There are a number of different ways to do this, for example you might group Years 7, 9 and 11 into Population X and Years 8, 10, and 12/13 into Population Y. Alternatively, you might split by Key Stage – whatever makes the most sense for a balanced demand on specialist rooms, labs, equipment and so on. Note, with this option, individual teaching groups may still need to be split to stay within the size limit.
Once you’ve split your population in two, you then need to consider how to manage how to timetable them. For schools considering reopening on a rota basis, there are a few different ways you could approach this:
If you go for B or C, you should bear a few things in mind:
Whatever your approach, it’s also important to consider whether there are sufficient transport links to get all populations to school on time, and whether parents’ work schedules are able to adapt.
TimeTabler is a fast, friendly and reliable computer program used by schools & colleges in over 80 countries to schedule their timetables. Designed to reduce the manual work involved in timetabling, TimeTabler leaves you with more time to apply your professional skill and judgement where it’s needed, to produce a timetable of the highest quality.
TimeTabler’s founder Keith Johnson is also the author of the standard ‘bible’ on Timetabling: ‘The Timetabler’s CookBook, which has now helped thousands of beginners to learn the Art of Timetabling, and many experienced timetablers to understand it in even more depth.
The good news is that TimeTabler integrates with Arbor MIS to give you the best timetabling experience. Use TimeTabler to schedule your timetable, then simply import it into Arbor’s MIS, using our inbuilt Wizard that guides you through the steps. Once your timetable is imported, you can make any changes or tweaks you need to in Arbor, so you don’t have to keep going back and forth. What’s more, as a trusted TimeTabler partner, Arbor customers can receive a discount on their TimeTabler licence.
If you’d like to find out more on the topic of timetabling for social distancing, Arbor and TimeTabler are taking part in an online debate hosted by our partners The ONTO Group on Thursday 21st May at 3pm. Click here to register!
Because Arbor MIS is cloud-based, you and your staff can work from wherever you need to. Find out more about the ways Arbor can help you work remotely and flexibly in our free webinar series today – check out the schedule here. You can also get in touch to book a virtual demo with one of our team – simply email firstname.lastname@example.org or call 0208 050 1028.
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