Manage your Exam Results Day flexibly with Arbor

blank Maddie Kilminster - 10 August, 2020

Category : Blog

Manage your Exam Results Day flexibly with Arbor

GCSE and A-Level Results Days are going to look a little different this year. Some schools will be sharing results with students in-person in bubbles, while others will be managing the whole process remotely.  However you need to run your Results Days this year, we know your top priorities will be making sure the day

GCSE and A-Level Results Days are going to look a little different this year. Some schools will be sharing results with students in-person in bubbles, while others will be managing the whole process remotely. 

However you need to run your Results Days this year, we know your top priorities will be making sure the day goes smoothly, the results get to the right people at the right time, and students get the support they need.

That’s why we’ve made it simple and straightforward to import, share and analyse your results with Arbor. Check out our overview below of all the ways we’re supporting you this year to manage your Results Day successfully.

 

We’re here to help

Our Support Team is full of secondary and exam specialists who will be on hand throughout both Results Days, as well as the days before, on phone, webchat and email. This year, they’ll also be available from 6.30am on 19th August to give you extra support with preparing your GCSE results.

Exam Results Day Support Hours Linkedin

We’ve added lots of materials on our Help Centre to support you with preparing, organising, sharing and analysing your results. We also hosted a webinar last week walking you through the basics – you can catch the recording here.

The Arbor Community is always buzzing around Results Day with Exams Officers, Office Managers and SLT sharing tips and best practice. If you haven’t already, join the forum for free today!

 

Get your ducks in a row

As soon as results are available, importing them into Arbor is quick and easy. Your results dashboard will flag any errors in your data so you can resolve them straight away. Plus, you can also reverse the results import if you need to.

 

Dig into your results

We’ve teamed up with industry-leading analytics tools that schools love, including 4Matrix, SISRA and ALPS Connect, to make it easy for you to analyse your results in depth. Simply export your results from Arbor into a spreadsheet for quick upload into your chosen platform.

 

Share results with the right people 

When it comes to releasing results to staff, you can easily set up your embargo time and date, and control who has access to results before and after this time.

On Results Day, you can choose from lots of different options for sharing results with parents. You can download results both in bulk and as individual PDFs, which you could either print out and distribute in person, or share electronically (note, we’d advise adding password protection to each student’s PDF statement). Share your results in a way that’s right for you:

  • Use Arbor’s Parent Portal to make results available to parents at a selected time
  • Add each statement of results to each student’s shared drive (e.g. Microsoft Sharepoint, GDrive or Dropbox)
  • Send each student their results in bulk using a “mail merge” email 

 

Keep a record 

Since there may be a mixture of some students collecting their results remotely and some in-person at staggered times, it could be a challenge to make sure every student gets the right support from staff on the day. To help you keep track of the contact students receive and the follow up needed, we recommend setting up a log sheet in Excel/Google Sheets to record key points of contact and resolutions on the day. This will also be a useful reference if you have to process any appeals. 

Add key student details (e.g. name, SEN, PP, EAL, CLA), then add columns for the milestones you want to record, for example if the student has had communication from staff and how (e.g. email/telephone), if they have requested their teacher-assessed grades and if a follow-up is needed.

Here’s an example of what this log sheet could look like:

tracker

Top tips: 

  • You can export all the student data you want to track from Arbor in one go using Custom Report Writer
  • Use “conditional formatting” to automatically colour-code your Yes/No fields so you can spot any issues at a glance
  • Create drop-downs for set options such as “email”, “telephone” or “in-person” using the “data validation” menu, then add your options in another tab
  • Schedule your follow-up meetings in Arbor to give your pastoral leads and other relevant staff the visibility they need

 

If you’d like to find out more about how Arbor MIS could transform the way you work, our team would be happy to show you around in a virtual demo – simply book here. Alternatively, give us a call on 0208 050 1028 or email hello@arbor-education.com.

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