4 top tips for procuring a cloud-based MIS for your school or MAT

blank Maddie Kilminster - 8 December, 2020

Category : Blog

4 top tips for procuring a cloud-based MIS for your school or MAT

Hundreds of schools are switching to cloud-based IT systems this year to help them work more flexibly. But with several cloud-based MIS systems on the market, it can be difficult to know where to start in choosing the system that will work best for your unique requirements. To support you in your search, we wanted

Hundreds of schools are switching to cloud-based IT systems this year to help them work more flexibly. But with several cloud-based MIS systems on the market, it can be difficult to know where to start in choosing the system that will work best for your unique requirements.

To support you in your search, we wanted to share some of the best advice we’ve gathered from our 1,300 schools and 110 MATs about how to take control of the MIS switch and choose the right system (and the supplier) for you.

Read below for top tips to help you break down the process into manageable steps, when to involve your staff, and how to work with your supplier to get the most value out of your new system.

1. First, think teaching and technical

When you’re first scoping your MIS switch, start with a small team of staff who represent both IT and teaching and learning. Together they make the perfect team to think about the full potential of what a new MIS could do for your school. Try to worry less about admin (in the beginning!) and focus instead on how you want to improve ways of working at your school. 

Remember, your current system will be easier to replace than you think!

2. Keep your strategy in mind

The best MIS suppliers will work with you to help you achieve your school or trust’s long-term goals. So make sure you talk through your objectives during the sales process. The company should make clear how you’ll be able to adapt the system to meet your needs, and how it will help you implement improvements at your school over a longer period of time. 

Remember, switching to a new MIS isn’t just a one-off project, it should be a partnership you can trust in year after year.

3. Consider using a framework

Many of our schools and MATs have found using a government-approved framework like G-Cloud a really clear and compliant way of procuring MIS. Having the information about all MIS suppliers on the market in one place can save you time, and helps you choose the most competitive, reputable and secure supplier. 

Read our handy guide to using G-Cloud to procure your new MIS.

4. Get staff on board

A change in systems can be daunting for staff, so it’s a good idea to get them involved in the process early on, so they have the opportunity to air their concerns and ask any questions they have. The best suppliers will provide personalised demos for each of your key staff (E.g. Admin Officers, Finance Manager, Middle Leadership, SENCOs, Teachers, HR Manager) to help them visualise how the new system will work for their everyday roles. 

Remember, your supplier should be able to reassure all your staff how the new system will improve (not just replace) their day-to-day ways of working.

Arbor is the UK’s fastest-growing MIS supplier, with more schools switching to us than any other supplier.

If you’d like to discover how Arbor MIS could help you work faster, smarter and collaborate more at your school or trust, join a free demo webinar or get in touch with the team at tellmemore@arbor-education.com or 0208 050 1028. 

 You can also check out our profile on the DfE’s G-cloud framework here:

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