The most secure and cost-effective way to procure systems for your trust – with G-Cloud

blank Maddie Kilminster - 29 September, 2020

Category : Blog

The most secure and cost-effective way to procure systems for your trust – with G-Cloud

As the DfE advised in their letter to schools last February, it’s a good idea to re-procure any large contracts (such as Management Information Systems (MIS)) when they come to an end.  When procuring systems like your MIS, going through an approved framework allows you to search a range of accredited suppliers for one which

As the DfE advised in their letter to schools last February, it’s a good idea to re-procure any large contracts (such as Management Information Systems (MIS)) when they come to an end. 

When procuring systems like your MIS, going through an approved framework allows you to search a range of accredited suppliers for one which matches what you’re looking for.

A framework is the simplest route to buy off-the-shelf software, without limiting personalised support through the buying and delivery process. It saves you spending hours drafting requirements, researching companies and going through the tender process – instead giving you all the information you need to choose the most competitive, reputable and safest provider all through one platform. 

You’ll also have peace of mind that due diligence checks have already been carried out on the products and companies, and that you’re complying with buying procedures and applicable procurement law. 

Today, we’re excited to announce that Arbor has been added to the DfE’s latest G-Cloud 12 framework for approved cloud suppliers! 

Find out below how you can use the G-cloud 12 framework to procure a cloud-based MIS for your MAT.

What is the G-Cloud framework?

The G-Cloud framework, available on the DfE’s Digital Marketplace, contains 31,000 cloud services for cloud hosting (services for processing and storing data), cloud software (internet applications) and cloud support (helping you set up and maintain your software). 

All companies on the framework must go through multiple legal, financial and social responsibility checks on the way they work and the services they provide.

How does G-Cloud work?

You can find the DfE’s guidance on using the G-Cloud framework here

1. An important first step is to work out exactly what your trust needs from your system or service before you start. For example, it might be important to you to have built-in communications and meals management, or you might want to customise the system to your bespoke assessment framework. You will likely want a system that’s compatible with multiple internet browsers and devices, and gives you secure logins.

The DfE provides this requirements list to help you start (though it’s from 2014, and most English MIS have developed new capabilities since then). 

2. Go to “Cloud software” 

3. Search for keywords that are relevant to what you’re looking for, such as ‘Primary MIS’, ‘Secondary MIS’, or ‘MAT MIS’, to find the list of relevant suppliers. Remember to download this list for your audit trail once you’ve found what you’re looking for.

If there are too many results after putting in your keywords through, you can click a filter, e.g. “2-factor authentication” to see the suppliers that provide that feature.

4. Read each supplier’s product and pricing information

5. Send any clarification questions to the suppliers or host a demo day to confirm which supplier best meets your needs

6. Award your contract using the G-Cloud contract template

Why Arbor?

Arbor MIS helps over 1,200 schools and 100 MATs work more easily and collaboratively, with intuitive tools designed to make a difference. 

Arbor’s Group MIS is the only true MIS for MATs, allowing you to see the bigger picture across your trust. Designed with trusts like yours, Arbor helps you work more collaboratively, with tools that make working together easier at every level. 

100 schools have joined Arbor through G-Cloud so far! You can find us on G-cloud 12 here:

If you want to see Arbor in action you can book a free demo or join a webinar here.

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