Apply for free support from Google and Microsoft to support your virtual learning

Maddie Kilminster - 3 June, 2020

Category : Blog

Apply for free support from Google and Microsoft to support your virtual learning

You may have seen that the Government has introduced a new grant that schools can apply for to get support to use digital learning platforms G Suite for Education or Office 365 Education. This is a great opportunity for schools – especially at a time when you’re having to manage at least some of your

You may have seen that the Government has introduced a new grant that schools can apply for to get support to use digital learning platforms G Suite for Education or Office 365 Education. This is a great opportunity for schools – especially at a time when you’re having to manage at least some of your lessons, and your staff and students, remotely. 

At Arbor, we believe that you should be able to lean on digital tools to pick up the slack when you find yourself pulled in lots of different directions. That’s why we’ve designed our cloud-based MIS (Management Information System) to allow schools to work flexibly – with access to all your data, the ability to follow up with vulnerable students, plan staff rotas and communicate with your school community – wherever you’re working from. 

Arbor MIS integrates with G Suite and Office 365, which means all your students, staff and classes will be automatically set up in your online learning platform – so you can get on with teaching.  

The new government grant will help you get started with G Suite or Office 365 with free technical support and project management. We’ve summarised below everything you need to know about the grant:

  • What is the grant?
  • Why should I use a digital learning platform at my school?
  • How does Arbor work with G Suite or Office 365?
  • Use your grant for support from our trusted partners

Here’s the breakdown …

What is the grant?

1. What’s the deal?

Although G-suite and Office 365 are already free for educational settings, you’ll need technical support and project management to get set up. This is where the grant comes in. To migrate all of your teaching and learning resources to the cloud you’d normally have to pay a supplier £1-2,000, but qualifying for this grant means the DfE will effectively pay the supplier on your behalf.

2. How much is the grant? 

Up to £1000 per school for a Multi-Academy Trust (capped at £10k per trust), £1,500 for an individual primary school or £2,000 for an individual secondary school. 

3. Who can access the grant? 

The grant is available to both Local Authority maintained schools and Academies, but not to independent schools. 

4. How do I sign up?

First of all, we’d recommend doing some research into the digital platforms available to make sure you choose the right one for your school or trust. Speak to other schools, your IT provider or your Local Authority, and read advice from The Key in partnership with the DfE.

Next, you’ll need to choose a supplier who will work with you to migrate your data and set up your new platform. Only certain companies are part of the scheme, so it’s worth checking first whether your local IT partner is involved, and if not, whether they could recommend another supplier. See below for a list of Arbor partners who are on the scheme! 

Once you’re ready to go ahead, you can apply using these links: 

Why should I use a digital learning platform at my school?

Some level of remote working looks set to be part of the “new normal” going forward for schools, so this grant is a great opportunity to review your technology and make sure you have a reliable set-up in place for the future.

In an earlier blog, we wrote about how carrying out a systems audit at your school can help you identify where you could cut down on systems to work more efficiently and save money in the long run. Moving to a cloud-based MIS means you can complete all your daily admin tasks and access all your data from one place, rather than all over the place. 

The same principle is true for how you manage your online teaching and learning. Choosing a cloud-based platform, like G Suite and Office 365, allows you to access your curriculum resources in one central place, wherever you’re working. They also open up exciting possibilities for more efficient, collaborative working. 

Here’s just a few things you can do on G Suite or Office 365: 

  • Hold virtual lessons using Google Meet or Microsoft Teams 
  • Create classes and groups instantly using data synced from your MIS
  • Assign and mark homework online, so you can continue teaching and learning remotely if your teachers or students have to work from home
  • Test students’ learning remotely with online quizzes
  • Collaborate more closely with students, e.g. via shared online whiteboards or notebooks. Just because you’re separated, doesn’t mean you can’t still have meaningful interactions!
  • Communicate more easily with students, staff and parents using Gmail or Outlook and share calendars
  • Get answers quickly – create and send simple online forms directly to parents 

What’s more, when both your MIS and your learning platform are cloud-based, this frees you from having to have a server at your school, saving you thousands of pounds in maintenance and replacement costs. Working on the cloud also secures your data making you less at risk of losing your information. You can read more here about how Arbor keeps your data secure.

How does Arbor work with G Suite or Office 365?

Having an MIS and digital learning platform that you can rely on is great, but the next step to working even more efficiently and saving your staff more time is when all your systems can communicate seamlessly with each other.

That’s why Arbor has integrated with G Suite and Office 365. You’ll have all your student data from Arbor at your fingertips when you’re giving your remote lessons. 

Here are some of the benefits of syncing Arbor with G Suite / Office 365:

  • Analyse your data however you need to – You can dig down further into your live student data from Arbor using Google Sheets, Excel or other BI platforms like PowerBI. You can also track and authenticate exactly who has access to your data from Arbor
  • Set up new users, classes or groups faster – Because your data in Arbor syncs with G Suite / Office 365, your student profiles will be set up automatically and the system will use their timetable and class information to put them into the right groups for you
  • Only ever log in once – Arbor’s integration with Google means you’ll only have to log in once to access your MIS and G Suite – no more remembering multiple passwords!

Use your grant on support from our trusted partners

We work with IT support teams up and down the country who support our schools to get set up on Arbor, and any other technical issues they have. Many of our partners are part of the new government G Suite / Office 365 scheme, so they come highly recommended from us to help you manage your move to one of these platforms. 

See below for a list of our trusted partners on the scheme, and the support they offer. Feel free to get in touch to hear more about how you could work together to get your digital learning platform up and running.

Vitalize IT

Can support you with: G Suite and Arbor MIS

“Training teachers is the key to success with digital learning and a big part of what Vitalize deliver to schools throughout the UK. We have found that schools that invest in training and have a clear digital learning strategy achieve the most impact from deploying cloud learning platforms. It is great to see the positive impact in a short space of time that Google for Education can provide schools with. This will not only help schools now, but provide the basis of a digital strategy for the future.”


Can support you with: G Suite 

“123ICT Computing Solutions specialise in working with primary schools to develop their digital education platform and our team of education consultants have trained and supported hundreds of teachers over the past few weeks. With our support and training, many schools have adapted well to the current situation and are now providing a reliable, engaging and easy to use digital education platform enabling daily lessons and activities to be delivered remotely.”


Can support you with: G Suite and Office 365

“Computeam were delighted to be part of this new DfE scheme to level-up digital learning in England. While Covid-19 has been the trigger, we believe the benefits of cloud-based teaching and learning will extend well into the future. As both a Google and Microsoft partner, Computeam can offer deep expertise in either platform. We can also extend the initial service by offering enhanced training and MIS integration to drive benefits from these technologies after the crisis has passed.”

Computer Talk 

Can support you with: G Suite 

“As a certified Google Partner with over 30 years’ experience within the education sector, we are delighted to be part of this joint initiative with Google and the DfE. Our EdTech Team are a fountain of knowledge and we pride ourselves on our ability to deliver new ways of improving on-premise or cloud learning which should be seamless, collaborative and engaging.”

Badger Computer Services 

Can support you with: G Suite and Office 365

“Remote learning is not going away and digital platforms are the tools for schools to empower teaching and learning and connect with your students. The DfE funding is available for a finite time and our view is that we should be doing everything we can to ensure schools can continue to support our children’s futures and wellbeing even when away from the physical classroom.”

Turn IT on 

Can support you with: G Suite, Office 365 and Arbor MIS

“Our mission at Turn IT on is to enable schools to get the most from their technology – and the last few weeks have shown that tech is an absolutely critical part of any school environment, whether in lockdown or “normal times”. This DfE initiative is a fantastic opportunity for schools, both in the short and longer term. Turn IT on is delighted to have been chosen to partner by both Google and Microsoft and we are looking forward to helping schools all over the UK take advantage of this great opportunity.”

Herts for Learning 

Can support you with: G Suite

“The Covid emergency has required a re-engineering of the education system overnight and the schools that were able to adapt fastest were those that had already adopted digital classroom offerings. At HfL, we believe that successful implementation is just as much about the process of change management with staff and students as it is about technology and this is at the very heart of our approach when we work with schools.”


Can support you with: G Suite

“During this challenging time, technology is crucial. At JTRS, we’ve been working hard to help schools achieve distance learning – we created a Distance Learning Resource Centre for parents, and we’re excited to be part of this DfE scheme to help schools who do not yet have a digital platform like G-Suite for Education. We can help you check if you’re eligible for the funding and apply for it, as well as implementing G-Suite for your school quickly.”


Can support you with: G Suite and Office 365

“Joskos has been working closely with the DfE on the platform provisioning programme, which will support schools as they look to leverage the ever growing world of SaaS based EdTech solutions. The scheme will proactively support schools as they start to bring some students in, whilst others remain working at home. We believe that the programme is a positive step forward in making sure that every young person can continue to access learning.”

Other Arbor partners on the scheme and what they can support you with: 


Once you’ve started your school’s cloud journey with G Suite or Office 365, the next step is to think about your MIS. The Arbor team is here to help with any questions you have about how your school could make an easy move to be fully cloud-based today. Get in touch or call 0208 050 1028.